A Surf Office retreat package is a complete system designed to keep your entire offsite clear, organized and stress-free. We bring all the moving parts together so you can focus on your team, instead of the logistics. Here’s what you can expect:
You might think finding the right location and accommodation is one of the most time-consuming parts of planning a retreat, and it often is! We take it off your plate entirely, researching, shortlisting and securing the best options for your team, where each detail lines up long before you arrive.
This includes:
・Contract signings and group booking management
・All taxes, resort fees, and charges
・Headcount protection for any last-minute changes
・Room allocations handled for you
・Locations physically vetted by our team
All you do is give us a run-down of your preferences. We handle the rest.
Great retreat days start with great workspaces, which is why we make sure your meeting rooms are actually set up right from the off. Everything is arranged to support smooth sessions and zero tech headaches.
・Large conference rooms and halls
・Breakout spaces for smaller groups
・Reliable wifi, broadcasting screens and AV options
・Room allocations handled for you
・Flexibility to bring custom equipment if needed
We make sure the workday flows smoothly so you can focus on your content, not the cables.
The moment you book with Surf Office, you get your own retreat planner. This is your organizational co-pilot who keeps the whole trip moving forward. They handle the messy parts of planning so you can focus on getting the most fun from your retreat.
They’ll support you with:
・Video calls during planning
・Vendor & hotel communication
・All scheduling, reservations and logistics
・Your interactive digital retreat dashboard
・Local recommendations and insider tips
・Visa documentation or admin support
Our retreat planner stays focused on the goal: zero stress and zero inbox chaos.
Once your team arrives, our on-site reps become your real-life retreat masters. They’re the folks who keep the schedule on track, solve problems before you notice them, and make the whole event feel effortless.
Our reps will:
・Liaise with the venue and all activity providers
・Handle last-minute changes or timing adjustments
・Run a short morning check-in with you
・Make sure your schedule stays on track
・Be your “fix-anything” support team on the ground
For larger retreats, we’ll advise you on the ideal number of reps for all your activities.
Nobody wants to spend their retreat debating restaurant bookings or chasing receipts. With our meal and drink options, everything is taken care of, so your team stays energized and the logistics stay simple.
We cover:
・Breakfast, lunch and dinner and drinks
・Optional open bar packages
・Coffee breaks between sessions and special dinners
・Full dietary requirement management
Whether your team prefers relaxing, exploring or getting competitive, we’ll help you build the right mix of activities. These moments of shared fun are often where the real retreat magic happens, with team bonds deepening throughout your event.
Activities can include:
・Yoga, pilates or stretching classes
・Sports courts or fitness facilities
・Local tours or cultural experiences
・Facilitated team-building activities
・Friendly tournaments or outdoor challenges
Your planner curates options that match your team’s vibe, be that high-energy or fully relaxing.
A Surf Office retreat package is a complete system designed to keep your entire offsite clear, organized and stress-free. We bring all the moving parts together so you can focus on your team, instead of the logistics. Here’s what you can expect:
For over a decade, Surf Office has brought teams together through memorable, tailor- made retreats around the world.
With 1,000+ retreats planned for teams of every size, we've turned everyday groups into truly connected communities.
Companies choose us because we simplify everything: one package, zero stress, and retreats that create real connection.
The SurfOffice team helped me organise a great offsite abroad for my distributed team of 16 and the experience was seamless. Their clear communication made planning easy, and they thought of everything we might need. They have a great selection of hotels and experiences, helping us stay within budget without compromising on quality. What especially stood out was their real-time availability during the event, which helped us quickly solve a few last-minute issues.
We recently worked with Surf Office to organize a company retreat in Lisbon, and the experience was nothing short of exceptional. From the very beginning, Simon was incredibly patient and supportive, helping us navigate multiple destination changes until we finally landed on Lisbon. His calm demeanor and willingness to ensure we found the perfect location made the planning process much smoother. Once we signed the contracts, Cristi took over and was an absolute star. Her patience, clear communication, and flexibility made all the difference. She understood our brief, even in its most creative form, and worked tirelessly to bring it to life. Cristi kept us on budget, coordinated seamlessly with the right production team, and managed everything through an intuitive dashboard on Coda. She was always a step ahead, anticipating our needs before we even voiced them. On the ground, Fernanda was a force to be reckoned with! She ensured that venues delivered on time and to the highest standards, making sure every detail was executed flawlessly. What truly set Surf Office apart was their ability to make us feel like a collective team rather than just another client. They handled sensitive information with discretion, tackled challenges with calm professionalism, and ultimately delivered an unforgettable retreat. We would work with Surf Office again in a heartbeat and highly recommend them to anyone looking to plan a seamless, well-executed offsite.
From the very first contact to the last goodbye, Surf Office was an incredible company to work with for our company retreat in Portugal. The customer service was top tier and every single person I interacted with was absolutely lovely, professional and so helpful.
We recently had our company retreat in Spain which was organized together with Surf Office and the experience exceptional. From the initial planning stages to the final details, the Surf Office team was professional, attentive, and incredibly helpful. They provided tailored recommendations for a venue and their local expertise and network made the entire process smooth and stress-free. The seamless coordination of accommodation, transportation, and activities allowed us to focus on creating meaningful connections within our team without worrying about logistics. The retreat itself was a huge success, and a big part of that was thanks to Surf Office's ability to anticipate our needs and adapt to last-minute changes. I would like to give a special shoutout to Romane who is an organization wizard and made sure everything works out as planned, Fernanda who was our on-site support and did an exceptional job even for the very short-term requests. If you're looking for a reliable partner to help organize your next retreat, I highly recommend Surf Office. Their expertise, attention to detail, and dedication to creating memorable experiences are unmatched. Thank you!
We have organized company retreats for our distributed 30 people team multiple times with Surf Office and the team has loved it every time. Surf Office has some great venues as part of their portfolio and do a great job helping to facilitate pretty much everything from accommodation, food, activities, airport transfers etc.
Candela over at Surf helped us to organise our first ever team retreat in Portugal for 30 odd people (which included +1s and small children.) It honestly couldn't have been more perfect. Every detail was seen to and we felt completely supported. Our team came away from that trip feeling like a proper little family. Such wonderful memories. We honestly could never have done this without Surf and would recommend to anyone.
Surf Office made planning our 20 person offsite a breeze! They found the perfect location for us, advised on places we weren't originally considering, and the organization/logistics were very smooth. As a small people team, having this extra help makes a world of a difference. Our team had a great time!
We had a fantastic experience partnering with Surf Office for our 3-day company retreat in Costa Brava. From the early planning stages to the end of the event, everything ran smoothly and professionally. We first worked with Anthony, our Company Retreat Consultant, who helped us choose the right package. He was responsive, approachable, and clearly experienced—making it easy to select the hotel, which suited our needs perfectly. From there, we were supported by Romane, our dedicated Retreat Manager. She was absolutely great—well-organized, proactive, and always ready with thoughtful recommendations and local insights. Whether it was fine-tuning the schedule, adjusting logistics, or booking group activities like kayaking and hiking, she made sure every detail was handled. The mix of work sessions, team-building, and social time was just right. The hotel was comfortable, the activities were fun and well-coordinated, and the team dinners and beach events added a special touch. Everyone had a great time and felt the experience helped strengthen our team dynamics. Surf Office made it easy to plan and execute a retreat for 65 people without stress. We’d absolutely recommend them to any team looking to run an effective and memorable offsite—and we’ll definitely be working with them again.
We had the pleasure of working with Surf Office to organise our annual company offsite in Portugal and the experience exceeded all expectations. From the initial planning stages to the final event, the team demonstrated outstanding professionalism, attention to detail and a true commitment to making our event a success. Every aspect of the offsite was handled seamlessly, including venue selection, team-building activities and logistics. They have a deep knowledge and network of local and trusted vendors.

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Retreat pricing depends on your destination, group size and extras like activities or video packages. We’ll build a clear, upfront estimate so there are no surprises.
Most companies book 3 to 6 months ahead, but we can also help with last-minute company retreats if your schedule moves fast.
Absolutely. From relaxed yoga sessions to evening tournaments and local experiences. Your planner will suggest the best activities to match your team’s vibe and schedule.
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